Executive Assistant

About Us

The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services.  Our employees are recognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities. 

Your Role

Step into a pivotal role at the heart of St Vincent de Paul NSW (Vinnies), supporting our Members, Volunteers and Early Intervention (MVEI) directorate as well as others as needed. This is the part of Vinnies where people, purpose and community come together. As Executive Assistant to the Executive Director, you’ll be the engine behind a fast-paced and values-driven team that supports members, empowers volunteers and delivers meaningful programs across the state. You’ll get to learn about every aspect of the Society’s work, supporting MVEI and other directorates as needed across the breadth of our important community portfolio. From coordinating key initiatives to keeping senior leaders organised and informed, you’ll play a critical role in enabling impact where it matters most. This is more than a traditional EA role, it’s an opportunity to work closely with senior leaders, Board members and stakeholders, contributing to a mission that supports communities and changes lives.

Your Responsibility

You’ll be trusted to keep things running smoothly, proactively anticipating needs and ensuring nothing falls through the cracks.

In this role, you will:

• Provide high-level executive support including complex diary and email management, travel coordination and document preparation
• Coordinate internal and external meetings, ensuring efficient scheduling and seamless execution
• Manage key activities and commitments, including maintaining an annual calendar of priorities, meetings and deadlines
• Support Board and Committee processes, including agenda preparation and minute taking
• Provide administrative support to the broader leadership team as required
• Maintain accurate and accessible document management systems (including SharePoint)
• Build strong working relationships with senior stakeholders across the organisation
• Uphold confidentiality, professionalism and sound judgement in all interactions
• Contribute to a safe, compliant and well-governed working environment

You’re a proactive, highly organised professional who thrives in a dynamic environment and enjoys being one step ahead.

You Will Need

• Proven experience supporting senior executives and/or Boards
• Exceptional organisational and time management skills, with the ability to prioritise competing demands
• Strong interpersonal and communication skills, with confidence engaging stakeholders at all levels
• Experience in preparing agendas and taking high-quality minutes
• Advanced Microsoft Office skills and experience with document management systems such as SharePoint
• A high level of discretion, professionalism and sound judgement
• Initiative, energy and a solutions-focused mindset

You’ll also be someone who values collaboration, embraces change and is motivated to contribute to a purpose-driven organisation making a real difference in the community.

Apply Now

If this sounds like you, don’t wait - apply now, we are interviewing applications as we receive them.

We offer:

• Supportive Team – Join a welcoming, values-driven team with a strong sense of community.
• Boost Your Take-Home Pay – Access up to $15,900 in tax-free benefits for everyday expenses.
• Career Progression – Grow with clear pathways to leadership and internal opportunities.
• Learning & Development - On-demand training to support your professional growth. 
• Wellbeing Support –  EAP and wellness services to support your mental and physical well-being. 
• Flexible Work Options – Enjoy hybrid/flexible work arrangements for better work-life balance.
• Inclusive Culture – Thrive in a diverse workplace with active RAP and DIAP programs.
• Leave Benefits – 5 days Sorry Business Leave , Mental Health/Wellbeing Day Off, 16 weeks of paid parental leave, plus access to cultural and study leave to support your personal and professional life. 

St Vincent de Paul Society (NSW) welcomes people from all backgrounds, ethnicities, cultures, and experiences. We are an equal opportunity employer and are committed to engaging a diverse workforce. We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people from diverse cultural and linguistic backgrounds, people who identify as LGBTQIA+, candidates of any or no religious beliefs and applicants of all ages. If you are a candidate with disability please let us know if you require any support to participate in the application and recruitment process.

The Society is committed to being a Child Safe organisation, further information can be found in the Society’s commitment to Safeguarding Children & Young People. Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check & Working with Children check. A health / medical assessment may be required for some roles.