Executive Assistant

About Us

The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services.  Our employees are recognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities. 

Your Role

If you're an Executive Assistant who loves variety, thrives in a fast-paced environment and enjoys keeping busy, this role is for you. Supporting two Executive Directors, you'll be at the heart of some of Vinnies' most exciting portfolios and teams; Retail, Commercial, Fundraising, Marketing, Communications, Strategy & Engagement. No two days are the same as you coordinate priorities, keep leaders organised and help teams deliver work that makes a real impact across NSW. This is more than executive support, it's an opportunity to work across dynamic, purpose driven teams where your organisation, initiative and ability to stay one step ahead will make all the difference.

Your Responsibility

• Provide high-level executive support to two Executive Directors, including complex diary, email and travel management.
• Coordinate meetings, agendas, minutes and follow up actions to keep priorities moving.
• Build strong relationships with leaders, stakeholders and Executive Assistants across the organisation.
• Support teams across retail, fundraising, marketing, communications, strategy and engagement with administrative coordination.
• Manage expenses, documentation and organisational processes with accuracy and confidentiality.
• Help coordinate key initiatives, projects and annual planning activities.
• Ensure competing priorities are managed efficiently while maintaining exceptional attention to detail.
• Contribute to a collaborative, positive and high-performing team culture.

You Will Need

• Experience providing Executive Assistant support to senior executives.
• Outstanding organisational and time management skills with the ability to juggle multiple priorities.
• Excellent communication and relationship-building skills.
• Confidence using Microsoft Office, Outlook, PowerPoint, Excel, Word and SharePoint.
• Experience preparing agendas and taking minutes for senior leadership meetings.
• A proactive approach, sound judgement and the ability to work with discretion and confidentiality.
• Initiative, energy and a genuine enjoyment of making other people's jobs easier.

Apply Now

If this sounds like you, don’t wait - apply now, we are interviewing applications as we receive them.

We offer:

• Supportive Team – Join a welcoming, values-driven team with a strong sense of community.
• Boost Your Take-Home Pay – Access up to $15,900 in tax-free benefits for everyday expenses.
• Career Progression – Grow with clear pathways to leadership and internal opportunities.
• Learning & Development - On-demand training to support your professional growth. 
• Wellbeing Support –  EAP and wellness services to support your mental and physical well-being. 
• Flexible Work Options – Enjoy hybrid/flexible work arrangements for better work-life balance.
• Inclusive Culture – Thrive in a diverse workplace with active RAP and DIAP programs.
• Leave Benefits – 5 days Sorry Business Leave , Mental Health/Wellbeing Day Off, 16 weeks of paid parental leave, plus access to cultural and study leave to support your personal and professional life. 

St Vincent de Paul Society (NSW) welcomes people from all backgrounds, ethnicities, cultures, and experiences. We are an equal opportunity employer and are committed to engaging a diverse workforce. We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people from diverse cultural and linguistic backgrounds, people who identify as LGBTQIA+, candidates of any or no religious beliefs and applicants of all ages. If you are a candidate with disability please let us know if you require any support to participate in the application and recruitment process.

The Society is committed to being a Child Safe organisation, further information can be found in the Society’s commitment to Safeguarding Children & Young People. Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check & Working with Children check. A health / medical assessment may be required for some roles.